Qeiteri Armelle

[color=green][i][center]Assuming you were tapped by the university president to evaluate the new enrollement system implemented this semester, enumerate your observations/comments and suggest possible areas and ways where improvements can be made. Your observations/suggestions should be properly validated with facts and literatures...(you may start with the diagrams posted in the strategic locations of the university)... (1000words)[/center][/i][/color]

[center][img]https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjP5LHz_eSRVRlwWxLc-p-F4eUtNSmYI5Jq-h6hJ63wxFI7B8nfFD2geISNDNHBUyi39FmrzLhKrBKOnXs7j9Nu8pzggDFZgW6z7ORnIEiQ3ULSb0L2_vBqP3hbNp7oJ9NiX7u111HHPrO2/s320/whole_10.jpg[/img][/center]
[color=green][center] image from www.google.com[/center][/color]

[color=blue]Based on my experience during the enrollment period, the enrollment system of the university was very hassle. You may take 2-3 days or more to certify that you are officially enrolled. i can consider it as very costly, not of the fees but to the time being consumed in enrolling. students undergo different transactions, from getting the PRF from the adviser after asking their advisory for what subjects we can take based on the evaluation you have undergo based on the grades you get from last semester the sad part is that i have seen the forms of the enrollment system it was really different as compare with the PRF that we fill up. from the arrangement of information to the spaces and check boxes provided so its really heard for the encoder to input those information. student then fill up the PRF then directly go to the encoder to take a slot of the subject you will be taking, the crucial part is that in filling up the PRF you wouldn't able to know if the slots of that subject code was already taken by other students. It was hassle since you will be again exerting effort to find again another subject code. After encoding you will proceed to the cahier to pay for tuition, then go to the registrar's office to certify that you were officially enrolled. so it was really a long process to go before you can call yourself as a bonafide student of the university.

i suggest a new automated system for enrollment. i would suggest to automate from the advising, filling up PRF to automatically be added to the system that would not need the encoder to input all of those information written on the PRF.

a system having this flow:
- pay the local fees manually.

-since the university's official website has a feature that provides student an access to be able to see their grades of last semesters subjects, the advisers can might have an access to that feature that would directly evaluate the grades of the students of what subjects are they going to get this incoming semester.

-then, the evaluated grades will now reflected to the enrollment system forms that would automatically added the subjects to be taken. And the students now can choose on what the schedule she would adopt.

-after that, the forms will generate report that can be automatically reflected to the cashier, so the student now no need to fill up PRF and the encoder would not need to print those forms with the subject code, description, schedule and the tuition fees. The student can now go directly to the cashier to pay the fees and those subjects reflected to
The automated PRF will going to be reflected to the Registrar's database so after the student to pay the student can now called himself as a bonafide student without going to registrar's office to certify.

With that kind of enrollment system the students can be enrolled for at least half a day,
The university can just add personnel to work as cashiers and encoders. with these the long lines of the student in registrar will be vanished just the lines
in the cashier will remain but at least the hussle was lessen.
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